How to Write a Thank You Email (With Examples)

The Benefits of Writing a Thank You Email and Why Thank You Emails are Important
woman writing thank you email

By Nicole Degi

Writing a thank you note/email after an interview can be key to getting a job offer. It is important to express appreciation for the opportunity and the interviewer’s time. This is where you can reiterate your interest in the role and how you can be a great fit for the organization. It also demonstrates your skills with written communication and establishes your attention to detail and follow-through.

If your interview is in person, phone, or online video-send a thank you. With the conversation and excitement still fresh in your mind start working on the thank you email right away and send it within 24 hours.

What to Include in the Thank You Email

1. Express your gratitude
2. Reinforce why you are interested in the role and what you can bring to the table
3. To make it more personal add something that you and the interviewer discussed in the interview
4. Close the email by reiterating your appreciation for the interview and asking about the next steps

Thank You Email Tips

Send separate emails to each interviewer: If you have interviewed multiple people, ask for their business cards during the conclusion of the email so you will have their contact information or ask your recruiter for their contact information if you did not get it directly from them. Then send an email to each person that you interviewed with separately, do not copy each person on one email. Personalize the email and individual thank them for their time and reiterate your interest.

Send the email within 24 hours: It is important to stay top of mind with the people that you interviewed with.

Spellcheck: Everyone makes mistakes when writing so triple check with spell check &/or ask a friend or family member to look things over for you.

Be Genuine: If your thank you feels insincere, it could turn off the hiring manager. Be yourself & add something that you genuinely remembered or enjoyed about your interview.

Do not overwrite: Get to the point. Keep your message short & focused, no need to write a long-drawn-out email if you do that the point of the message could get lost.

Follow up at an appropriate time: Do not hound the interviewers. If you asked for a timeline during the interview process, then follow up within that time frame.

Subject-Line Examples

Ready to send the Thank You email? But stuck on the subject line? A few examples we suggest are:

Thank You- Your First Name & Last Name
Thank You-Job Title
Thank You- Job Title & Your First Name & Last Name
Interviewer’s Name, Thank you for interviewing me for the “Role.”
Great to meet you yesterday, “Interviewer’s Name.”

Email Examples

Example 1:

Dear “Name”,

I enjoyed speaking with you today about the “role” at “company”. The position seems to be a great match for my skills and interests. In addition to my excitement, I will bring to the position my drive, assertiveness, and ability to collaborate with others.

I appreciate the time you took to interview me. I am extremely interested in working with “company” and look forward to hearing from you regarding this position.

Thanks,

Your Name
Email
Phone Number

Example 2:

Dear “Name”,

Thank you very much for the time you extended to me yesterday. I thoroughly enjoyed meeting you and learning more about “Company”. Your description of “Job Title” reiterated my interest and excitement for the position.

Thank you again for interviewing me and I look forward to hearing from you regarding this position.

Best,

Your Name
Email
Phone Number

Example 3:

Hi “Name”,

Thank you so much for meeting with me today. It was a pleasure to learn more about the team and position, and I am excited about the opportunity to join “Company” and bring my B2B sales and relationship-building background to your team.

I look forward to hearing from you about the next steps in the hiring process.

All the best,

Your Name
Email
Phone Number

Many candidates forget the thank you part of the interview process and the importance of this step. It shows a lack of follow-through to the hiring managers if you do not send one and could negatively impact your chance to land the job. This will set you apart from other candidates and puts you one step closer to receiving the job offer, do not miss this simple but crucial step in the interview process.

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